Data usage charter

POLICY FOR THE USE OF PERSONAL DATA FOR THE WEBSITE https://hotel-des-arts.fr/

Preamble

This personal data usage policy applies to the website accessible via the following URL: https://hotel-des-arts.fr/ offered by the company HOTEL DES ARTS SARL. Its purpose is to inform you about:

• The way in which we may, where applicable, collect and process your personal data;
• The rights you have regarding your own data;
• The identity of the person responsible for processing your data;
• The transfer of your data to third parties;
• Our policy regarding the management of "cookies".

This privacy policy supplements the Legal Notices which you can consult on our Site.

We are committed to processing all collected data in a compliant manner:

• Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data;
• To Law No. 78-17 of 6 January 1978 known as the "Data Processing and Freedoms" Law, amended by Law No. 2018-493 of 20 June 2018 relating to the protection of personal data.

The person concerned whose personal data is processed by the company HORIZON agrees that it will be processed in accordance with this policy.

Article 1: The Data Controller

The identity and contact details of the Data Controller are as follows:

The company HOTEL DES ARTS SARL (Limited Liability Company), registered with the Montpellier Trade and Companies Register under number B 316 550 649, whose registered office is located at 6 boulevard Victor Hugo 34000 Montpellier, whose legal representative is Marie-Laure GALTIER in her capacity as President.

Requests relating to personal data should be sent by post to the following address:

6 boulevard Victor Hugo 34000 Montpellier

Or via the email address contact@hotel-des-arts.fr

Article 2: Personal data collected and processed

In the course of operating our website https://hotel-des-arts.fr/, we collect personal data relating to users.

2.1 General data is collected for the website https://hotel-des-arts.fr/ :

• When you connect: your IP address and browsing data, subject to your agreement and the settings of your device;
• When contacting us via the contact form, we ask for your first and last name(s), company name, address (street, postal code, city), telephone number, and email address. This information is essential for us to respond to your messages sent through the contact form.
• When you browse our Site and have authorized the collection of your data through cookies.
• When users consult and use the features offered on our Site;
• When you participate in our promotional and direct marketing offers, such as entering a contest; and when required by applicable regulations, we undertake to obtain the express, specific, and prior consent of Site users and/or to allow them to object to the use of their data for certain purposes. Every user has the right to withdraw their consent at any time.

2.2 We may process the following personal data in accordance with the purposes described in Article 3 of this Charter:

2.2.2 Regarding interaction with our Site, certain data is automatically collected from your device or internet browser.

Information on these practices is detailed in Article 8 "Cookies" below. This data includes IP address and cookies.

Article 3: The purposes of the processing

We collect and/or process your personal data in compliance with European and French data protection laws, where applicable:

• To identify people using our Site;
• To compile statistics on site usage and improve its operation;
• To carry out maintenance and troubleshooting operations;
• To respond to the messages you send us via the contact form;
• To comply with applicable law or any other legal obligation;
• To protect system security, to detect and prevent fraud, or to safeguard our legitimate interests, without infringing upon your interests or your fundamental rights and freedoms requiring enhanced protection of your personal data.
  You have the right to withdraw your consent at any time, or to object to any processing of your personal data collected.
  The collection and processing of data serve the following purposes:
• Access our Site
• Marketing and/or sending information to Users

This processing aims to send Users email notifications of events concerning our activity and those of our partners.

The personal data you provide is used for accounting and internal auditing purposes. It also helps us detect technical problems and administer our Site. Personal data relating to how you use our Site is used to understand user behavior and preferences and to compile statistics to improve our services and develop new features.

• To offer personalized content and navigation To make the Products on our Site more relevant to the interests of Users, subject to having obtained the explicit and prior consent of the User;
• To comply with legal obligations, prevent or detect fraud, abuse, illegal uses, and to comply with court orders and government requests.

Article 4: Consent

When submitting a contact request, you will be required to fill out forms and provide personal data.

We undertake, where required by applicable regulations, to obtain your explicit, specific and prior consent, and/or to allow you to object to the use of your personal data for certain purposes, and/or to access and/or rectify information concerning you.

Article 5: Transfer of personal data to third parties

The personal data collected will be accessible:

– To the authorized personnel of the HORIZON company responsible for the management and maintenance of the site;

However, they may be disclosed to third parties in accordance with legal or regulatory provisions, judicial decisions, or if necessary for the protection or defense of our rights.

We do not transmit any personal data to partners for commercial operations or for any other purpose which would not meet the needs of the purposes indicated in Article 3. In the event that we consider modifying our data transfer policy in order to make transfers to partners in particular commercial partners, this may be done exclusively subject to having obtained your explicit and prior consent.

Article 6: Hosting and transfer of personal data

The personal data collected and processed is hosted by any service provider hosting our servers in France or any other European territory.

The User is informed that we may, where appropriate, transfer your personal data to a third country or to an international organisation that is the subject of an adequacy decision issued by the European Commission, it being specified that, in the event of a transfer to a country or an international organisation that is not the subject of an adequacy decision, then this may only be carried out on the condition that appropriate safeguards are put in place and that the users concerned have enforceable rights and effective remedies, under the conditions of the Regulation in force.

Article 7: Data Retention

Personal data is kept for the period strictly necessary to achieve the purposes for which it is processed and in accordance with the recommendations of the CNIL and is inspired by the simplified standard n° NS-048 relating to automated processing of personal data relating to the management of customers and prospects.

They can then be archived with restricted access for an additional period for limited reasons authorized by law (payment, guarantee, disputes, etc.).

Purpose of processing Lawfulness – legal basis Retention period in active database Archiving

Connection logs. Consent via this charter. 12 months

Messages sent via the contact form require consent via this charter, valid for 3 years from the date of last contact

Article 8: Cookies

When you visit our Site, cookies are placed on your computer, mobile phone or tablet.

A cookie is a small text file stored in your device's browser (computer, mobile phone, tablet) when you visit a website or view an advertisement. It is used to collect information about your browsing activity or to provide you with services tailored to your device. Cookies are managed by your web browser.

8.1 Cookies used and their purpose

Our Site uses:

Essential cookies (required) ensure the proper functioning of our Site and allow for its optimization. Our Site cannot function correctly without these cookies.

We use analytics cookies to obtain anonymous traffic statistics for our Site in order to optimize its usability, navigation, and content. By disabling these cookies, we will not be able to analyze our Site's traffic. These cookies allow our services to function optimally. They are essential for browsing and accessing our Site and are therefore always active. The cookies collected are not shared with third parties or used for any purpose other than those stated above.

8.2 Cookie settings

You have several options for managing cookies. Below, you can manage your cookie settings at any time via a dedicated interface or through your browser, and thus prevent cookies from being stored by configuring your browser. Each browser's configuration is different. It is described in your browser's help menu, which will explain how to modify your cookie preferences. Click on the link corresponding to your chosen browser to access detailed instructions on configuring cookies:

• Internet Explorer
• Google Chrome
• Firefox
• Safari and Safari iOS
• Opera

8.3 Consent

By browsing our Site, you agree to the use of the aforementioned cookies.

During your first visit, we informed you of the presence of the aforementioned cookies and the possibility of objecting to them by accessing this Charter for the use of personal data.

We inform you that the refusal of cookies:

may cause problems with the operation of our Site

the inability to perform an analysis of our Site's traffic

To manage cookies in a way that best meets your expectations, we invite you to configure your browser taking into account the purpose of the cookies.

8.4 Rights of access, deletion, and objection

As with other personal data, you have the same rights specified in Article 10 below.

8.5 Shelf life

The cookies collected are stored by us for a period of

• 13 months for functional cookies
• 13 months for Analytics cookies

This period is not automatically extended upon your subsequent visits to the site. After this period, the data is either deleted or anonymized if it is not already anonymous.

Article 9: Data Security

To ensure the security of personal data, in particular to prevent it from being distorted, damaged or accessed by unauthorized third parties, we take all necessary precautions in view of the nature of the data and the risks presented by the processing.

Article 10: User Rights

In accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and with French Law No. 78-17 of 6 January 1978 on Data Processing, Data Files and Individual Liberties, you have the following rights, which you may exercise at any time by contacting HOTEL DES ARTS SARL at the following email address: contact@hotel-des-arts.fr, via the contact form, or by post to:

6 boulevard Victor Hugo 34000 Montpellier

• Right of access to your personal data;
• Right to rectify and obtain the modification of data that is inaccurate or incomplete;
• Right to request the erasure of your personal data, unless we have legal or legitimate reasons to retain it;
• You have the right to object to their processing and to obtain its limitation, unless we have a legitimate interest in doing so;
• Right to data portability where applicable;
• Right to determine the fate of your personal data after your death;

All requests must specify the right you wish to exercise, be accompanied by a photocopy of your valid national identity card (or passport), and include your contact information (address, telephone number, email address) so we can reach you. This information will only be kept for the time necessary to process your request.

However, it is specified that exercising your right to erasure of your personal data and/or exercising your right to object to the processing of your personal data and/or exercising your right to restriction of processing of your personal data and/or your right to withdraw your consent at any time to the processing of your personal data may make it impossible for the User to use the site.

Furthermore, you are informed of your right to lodge a complaint with the National Commission for Information Technology and Freedoms (CNIL) either by post to 3 Place de Fontenoy – TSA 80715 – 75334 Paris 07 or by filing a complaint online on the website www.cnil.fr.

Article 11. Information on the contractual nature of the provision of personal data

– the request to provide personal data is contractual in nature within the framework of the relationship that the User wishes to establish with the company HORIZON

Article 12. Automated decision-making

It is stated that no automated decision-making within the meaning of the applicable regulations is carried out using the personal data collected.

Article 13. Possible further processing of personal data

In the event that further processing of personal data is carried out for purposes other than those for which the personal data were collected and as identified above, the Data Controller shall provide the data subject with prior information about this other purpose and any other relevant legal information required.

Article 14. Age of the person who may provide their personal data

The collection of personal data may only concern individuals aged 18 and over. Users of our Site must be of legal age to access it and, where applicable, to place an Order. Therefore, by placing an Order via our Site and/or by providing us with personal data, you represent and warrant to HOTEL DES ARTS SARL that you are at least 18 years old. This stipulation is without prejudice to the User's commitment to HOTEL DES ARTS SARL, whereby they represent and warrant to HOTEL DES ARTS SARL that they have the legal capacity to use our Site.

Article 15: Links to other sites

Our Site may contain links to other websites over which we have no control. We are not responsible for the privacy policies or practices of any other websites you choose to visit from our Site. We therefore encourage you to review the privacy policies of these other websites to understand how they collect, use, and share your data.

Article 16: Amendments

We reserve the right to modify or update this Privacy Policy at any time. These modifications will be published in this section. You are encouraged to regularly review the Privacy Policy and check for any changes.

Learn more

You can find more information on the protection of personal data on the website of the National Commission for Information Technology and Freedoms (www.cnil.fr).